TRIATHLON Club Development Plan 2015-18

Club Development Plan: Quick Guide

Your Club Development Plan (CDP) is a short and concise document that sets out your club’s development objectives over a three-year period.  It should identify the long-term goals that your club wants to achieve, while providing specific tasks for committee members to focus on during their year in office.  You development plan is built up by profiling your club as it stand now, and then setting objectives in four key areas to achieve over a three-year period.

 

Current Club Profile

This allows you to measure where you are at the moment.  Too often clubs will say that they have “had the best Sports Fair EVER!” or “our fresher retention is through the ROOF!”, but then there are no facts to back this up.  Filling in your club profile will provide concrete data to be compared year on year so that you can keep doing what works and change what doesn’t.

 

Development Areas

The areas of development that you will be working towards improving are detailed below and link in to UBSport’s strategic objective, which themselves are outlined by the University.  By working towards these goals we will be able to show the University how beneficial and worthwhile clubs are.

  • A: Increasing Participation: How are you looking at increasing the numbers playing your sport, either overall or by targeting a specific area such as gender or ability?
  • B. Improving Performance: What steps are being taken to improve your performance: injury prevention, specific skills sessions or recruitment?
  • C. Leadership through Sport: Are there opportunities in your club to develop your members, through committee positions or qualifications?
  • D. Sustainability: What can be done to ensure that your club is sustainable? Can you make a fundraising guide to help income or connect with the local community?

Committee Handover

Finally, to make sure that your developments don’t get lost between committees we’ll ask that both incoming and outgoing committees sign-off your development plan.

Support

If you need any help in coming up with objectives or would like to know what is achievable or realistic then please come and talk to me.

Your Current Club Profile

Before you can plan for the future you need to have a good understanding of where you are now. Simply fill in the boxes below and then move on to deciding on your club’s objectives over the next three years.

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Development Area: A. Increasing Participation

Increase participation in sport and active recreation amongst students, staff, alumni and the community.

 

Objective What success should look like 2015-16 2016-17 2017-18
Target Measure Target Measure Target Measure
A.0  Enter a 3rd Team into BUCS A team competing in BUCS increasing competitive opportunities Enter one local tournaments One development team entered BUCS team entered on zero cost basis One BUCS Team entered (self-funded) BUCS Team entered (costs incorporated into budget) One BUCS Team entered
A.1  Increased representation at local/midlands races Members entering in a variety of races, so that BUCS is no longer daunting Increase numbers of members at these races. (Non-BUCS athletes) No. of members at races Increase non-BUCS race schedule to 4-5, retain numbers entering No. of new races on the schedule Increase awareness of races by creating an online spreadsheet so that all members can advertise races they are attending No. of members adding races to spreadsheet
A.2  Promote links between top up clubs More athletes from the individual disciplines training and racing with triathlon  and vice versa Create a new link for a top up with the fencing club for members interested in modern pentathlon   Have at least 2 members make use of this new top up 5 top up athletes at races No. of top up athletes at races 5-10 Triathletes competing in individual discipline races e.g cycling hill climb No. of triathletes competing in individual races
A.3  More sober socials Greater numbers of socials so making club more inclusive 3-4 sober socials No. of sober socials Multiple sober socials including a variety of choice for members No. of sober socials Incorporate sober socials at the end of training sessions/races No. of sober socials
A.4  Improving  communication about sessions/social events/races More members attending training and racing because of the communication methods Send a text to members that signed up reminding them about taster sessions coming up No. of members that come to taster session due to the text Continuation of texting throughout the year eg. about a social event coming up No. of members that come to social event due to the text Continuation of race reports to spread news about results No. of race reports
A.5  Members helping out at University open days Lots of different club members volunteering to help out at open day events Having 5 members helping out at 1 open day No. of members helping out Having 5 members helping out at 2 opens day No. of members helping out and number of open days Having 5 members helping out at 3 opens day No. of members helping out and number of open days

Development Area: B. Improving Performance

Position the University of Birmingham to challenge the best in higher education sport in its academic class.

 

Objective What success should look like 2015-16 2016-17 2017-18
Target Measure Target Measure Target Measure
B.0  Reduce injury rate over a BUCS season More of our team playing rather than on the sidelines Attend generic S&C sessions 1st team attendance; 5 fewer injuries Specific S&C sessions written by HPC for 1st team 1st team attendance; 5 fewer injuries Continued specific S&C sessions written by HPC for 1st team 1st team attendance; 5 fewer injuries
B.1  Promote High Performance Centre Athletes fully utilising HPC sessions such as triage, yoga etc Performance Squad and 30% of members attending at least one HPC session per week No. of members attending High numbers attending HPC sessions per week No. of members attending Continued attendance of  HPC sessions per week No. of members attending
B.2  Promote/enter age group/qualification races Our more accomplished athletes entering higher level races 5-10 athletes qualifying for age group championships No. of athletes qualifying for age group championships Over 10 athletes qualifying for age group championships No. of athletes qualifying for age group championships Gain at least 3 medals at an age group event No. of athletes qualifying for age group championships
B.3  Hold Performance Lectures Regular lectures on a variety of topics to enhance performance e.g nutrition Hold multiple lectures with at least performance squad attending No. of members attending Multiple lectures with both performance squad and members attending No. of members and no. of lectures held Continue to hold lectures with a variety of topics to help improve performance and try bring in guest speakers   No. of members and no. of lectures held and no. of guest speakers
B.4  Work out budget to retain Performance squad year on year Retention of Performance Squad every year Plan for funding for 8 people Amount of money available in the budget Plan budget for 10 people Amount of money available in the budget Plan budget for 15 people Amount of money available in the budget
B.5  Organise a goal setting workshop More members of the club setting and achieving their individual goals Do at least 1 lecture/workshop to discuss goal setting for the squad No. of people setting goals in the squad Do a lecture/workshop to discuss goal setting for anyone in the club No. of people setting goals in the club Do  2 lectures/workshops to discuss goal setting for anyone in the club No. of lectures and no. of people setting goals in the club

Development Area: C. Development of Leadership through Sport

To develop leadership and vocational skills through sport to enhance citizenship and employability.

 

Objective What success should look like 2015-16 2016-17 2017-18
Target Measure Target Measure Target Measure
C.0  Create new Alumni Officer Allow generation of income through alumni events and provide a new committee position Create Job Description & elect role at AGM JD produced;  role ratified & elected at AGM Role established & one event created Set up of: Facebook page, mailing list & regular emails sent; 20 alumni at event Formal link with Alumni Day Alumni Day event incorporated
C.1  Continued success of warm weather training camp 30+ members having a fun/safe training camp Form planning committee so that systems are in place for all future camps Formation of planning committee Create a trip organiser committee role to organise the training camp and other smaller trips throughout the year Role set up With the committee and other students come up with training sessions that allow different people to plan, carry out and coach/lead sessions on the camp No. of students coaching or leading sessions on the camp
C.2  2-3 Student Level two coaches High no. of qualifications gained for multiple members 2 Level two coaches qualified No. of members who gained coaching awards 1 training session per week coached by student coach No. of training sessions coached by student coaches 3-4 trained coaches within club in each disciplines No. of trained coaches within the club
C.3  Girls to lead cycle group rides The option for any girls to lead rides just as much as for boys to be able to- the option to be there for the whole club not just committee members 50% of girl club members able/confident to lead rides No. of girl members leading rides Girl members being able to lead all abilities and both genders No. of girl members leading rides of any ability/gender To have a leader for A, B and C ride going out every week No. of members leading A, B and C rides0.
C.4  Organisation and sorting out of non triathlon extracurricular activities A student leading different activities throughout the year to build teamwork and cohesion   Organisation of one triathlon netball or football extracurricular team led by a student A team is created Entering the team into a intra-mural league No. of matches played by the team Entering a football and a netball team in two inter-mural leagues No. of matches played by both the teams
C.5  Establish a committee for the aquathlon More members getting involved in a new challenge and helping host an event on campus Develop a group starting with asking those who made a speech for the committee Creation of a group The group passing on of information onto the next years committee Continuation of the race and a committee The committee organising 2 race events per year Organisation of 2 events

Development Area: D. Sustainable Business

To ensure UBS’s longer-term business sustainability and success through the application of robust management principles and processes.

 

Objective What success should look like 2015-16 2016-17 2017-18
Target Measure Target Measure Target Measure
D.0  Hold regular fundraising event Ability to raise money outside of membership fees Hold first fundraiser Raise £200 Hold fundraiser; create fundraising guide Raise £300; creation of guide Hold two fundraisers. Raise £300 at each event
D.1  Create a new sponsorship with Racetiminig Solutions company Build a joint relationship that lasts longer than just this year and become a good team One committee member in charge Racetiming solutions deal and partnership One committee member in charge of RTS Organise a race in partnership with RTS Race organised Organise more than one race No. of races organised
D.2  Volunteering/fundraising in the local community Ability to raise money outside of membership Volunteer at one race, hold one fundraiser, e.g  use the Bham half marathon as a fundraiser Raise £500 Create regular fundraising ideas to be used every year, e.g club calender Raise £800 from items as well as usual fundraising/volunteering Ensure club has a structured fundraising plan; items, volunteering and fundraising events Raise a total of £1000
D.3  To manipulate membership fee into the most profitable outcome. E.g higher fee + less members > lower fee + higher numbers? To earn more money without loss of members Raise fee from £140 to £145 If membership was raised Use previous years data to decide whether an increase or decrease in fee is needed If increase or decrease raises more money Sustain fee agreed through trial and error period of past years Optimum amount of money being raised
D.4  Creation of the fundraiser and media officer role To promote more media and communication within the club as well as organise more fundraising events Create Job Description for next year for continued  role next year Job description and duties created At least 2 events   No. of events At least 3 events   No. of events
D.5